Getting a care team set up — and keeping it that way

The hardest week of care coordination is usually the first one. Binda's job in that week is to get the right people in, with the right access, looking at the same schedule and the same documents — and then to stay out of the way.

Start with a circle

A care circle is everything about one person's care: their medications, their shifts, their notes, their documents, their team. You create it, you name the person it's for, and you own it.

One account can belong to several circles. A daughter coordinating for both parents runs two. A professional care manager may run a dozen. A caregiver working for three families is a member of three, each with its own role and its own pay arrangement — and switches between them from the menu without signing out.

Your role can differ per circle. You can be the care manager of your mother's circle and a caregiver in someone else's, and the app changes shape accordingly each time you switch.

The first week — step through it

Create the circle

Name the person you're caring for. That circle holds their medications, shifts, notes, documents and team — and you own it.

Invite the people who matter

Everyone joins by invitation. You send it by email or share a link, they accept, and they land in the circle with the access their role implies — nothing to configure before they can be useful.

Care managers

The coordinator. Full access, and the only role that can change the team, permissions, pay rates and the plan.

Caregivers

Paid or family caregivers doing the work. Medications, notes, tasks, shifts and their own hours.

Family

The people who want to know how things are going. The family feed, and whatever else you choose to open up.

Doctors

Clinicians you want looped in. A scoped clinical view — never the finances, never the family feed.

Invitations are visible while they're pending, so you can see who hasn't accepted yet and re-send rather than wonder.

The hardest week of care coordination is usually the first one. Binda’s job in that week is to get the right people in, looking at the same schedule — and then to stay out of the way.

Getting set up

Set the schedule

Shifts are scheduled per caregiver, one-off or recurring. Once a shift exists, everyone with access can see who is with the care recipient and when — which is most of what a worried family member actually wants to know.

Recurring patterns for the regular week, with one-off shifts on top.
Caregivers can request a shift, or ask to swap one, without a phone call.
A shift can be corrected after the fact — and the correction is stamped, so the record stays honest.
At the end of a visit, a caregiver writes a handoff note and can generate a shift report: a private link the next person, or the family, can read without installing anything.

Put the documents where people can find them

The power of attorney, the advance directive, the insurance cards, the discharge summary from the last hospital stay — the paperwork of care is usually in a drawer at one person's house, which is no use at 2am in an emergency room.

Documents live in the circle under a category — power of attorney, legal, medical, insurance, financial, advance directive, identification — and each category is subject to the same permission controls as everything else. Family can be given the advance directive without being given the bank details.

Agreements, in writing

Where there is a paid caregiver there is an arrangement: hours, rate, what the job includes. Binda keeps care agreements in the circle, and asks the people they apply to to acknowledge them, so “we agreed on this” has a date attached.

Try it with your own circle

Binda is on the App Store and Google Play, and runs in the browser. Start free — no card to look around.

Get started